Subject: Application – Junior QA Engineer – Anjali Menon (Fresher, 2026)
Dear Hiring Team,
I am applying for the Junior QA Engineer position at Brightloop Technologies, which I found on InfoparkDaily.
I completed my B.Tech in Computer Science (2026) from ABC College of Engineering. In my final-year project I wrote and executed 120 test cases for a delivery-tracking app, logged defects in Jira and used SQL to verify data.
I am available to join immediately and can work from Infopark, Kochi. My resume is attached for your review.
Thank you for your time.
Regards,
Anjali Menon
+91 98XXX XXXXX
linkedin.com/in/anjalimenon
Do
Use the exact role title (and job ID) from the post
Say where you saw the job
Keep the body to 4–6 short lines
Attach one PDF named Firstname_Lastname_Role_Resume.pdf
Don’t
Send an empty email with only an attachment
CC many companies in one email
Write a long life story
Use an unprofessional email address
02
Sending your resume to HR
Sending your resume directly to a recruiter, with or without a posted opening.
When to send this email
You have an HR or careers email but no specific listing
A contact told you the team is hiring
Following up a phone call from a recruiter who asked for your CV
Subject: Resume – QA Engineer – 2 Yrs Experience – Nikhil Joseph
Dear Ms. Priya,
As discussed on our call today, please find my resume attached for QA Engineer roles at Brightloop.
I have 2 years of experience in manual and API testing (Postman, Jira, SQL) for e-commerce applications, and I am currently learning Selenium with Java.
Current CTC: ₹3.6 LPA · Notice period: 30 days · Location: Kochi
Please let me know if you need any other details.
Regards,
Nikhil Joseph
+91 94XXX XXXXX
Do
Mention the call or referral that led to this email
Add CTC and notice only if the recruiter asked
Send within a few hours of the call
Don’t
Send the same resume to every address you find
Attach certificates and photos unless asked
Share a Drive link without access set to view
03
Follow-up email
Following up after submitting a job application.
When to send this email
7–10 working days after applying with no response
After the date HR promised an update
Once more about a week later at most
Email subject
Follow-up: Application for Junior QA Engineer – Anjali Menon
Sample email
Replace the names, role and details with your own
Subject: Follow-up: Application for Junior QA Engineer – Anjali Menon
Dear Hiring Team,
I applied for the Junior QA Engineer role on 4 November and wanted to check whether there is an update on my application.
I remain very interested in the role and am available for a test or interview at your convenience. I have attached my resume again for easy reference.
Thank you,
Anjali Menon
+91 98XXX XXXXX
Do
Reply in the same email thread if possible
Mention the role and the date you applied
Keep it short and polite
Don’t
Follow up daily
Sound demanding (“Why haven’t you replied?”)
Follow up more than twice
04
Interview confirmation email
Confirming an interview invitation professionally.
When to send this email
Within a few hours of receiving the invite
When you need to confirm a slot, mode or venue
When you need to request a different time
Email subject
Re: Interview Invitation – Junior QA Engineer
Sample email
Replace the names, role and details with your own
Subject: Re: Interview Invitation – Junior QA Engineer
Dear Meera,
Thank you for the invitation. I confirm my availability for the technical interview on Thursday, 13 November at 11:00 am (Google Meet).
Please let me know if I should prepare anything specific or bring any documents.
Regards,
Anjali Menon
+91 98XXX XXXXX
Do
Repeat the date, time, mode and time zone to avoid confusion
Reply to all if the invite came to multiple people
Save the meeting link and test it beforehand
Don’t
Ignore the invite until the last minute
Ask to reschedule without offering alternatives
Change the subject line
05
Thank-you email
Thanking the interviewer after an interview.
When to send this email
The same day, within a few hours of the interview
After any round — HR, technical or managerial
When you have the interviewer’s or recruiter’s email
Email subject
Thank you – Technical Interview for Java Developer – Rahul Nair
Sample email
Replace the names, role and details with your own
Subject: Thank you – Technical Interview for Java Developer – Rahul Nair
Dear Mr. Varghese,
Thank you for taking the time to speak with me today about the Java Developer role. I enjoyed discussing the payment reconciliation service and how your team handles retries.
Our conversation made me even more excited about the opportunity to contribute to your team. Please let me know if you need any further information from me.
Best regards,
Rahul Nair
+91 97XXX XXXXX
Do
Mention one specific topic from the conversation
Keep it under 120 words
Send separate notes if you met different people
Don’t
Re-argue an answer you got wrong
Ask “Did I get selected?”
Copy-paste a generic message
More ready-to-use templates
Asking for a referral
Hi Arun,
Hope you're doing well. Northwind Labs is hiring a Data Analyst (Job ID 4512): <job link>
I have 2 years of experience in SQL, Power BI and Python reporting and think I match the role well. Would you be comfortable referring me? My resume and a 3-line summary are below.
• 2 years as Data Analyst at ABC Corp – 12 Power BI dashboards for sales leadership
• SQL (joins, window functions), Python (pandas)
• Notice period: 30 days
Thank you either way!
Sneha
Requesting to reschedule
Subject: Request to Reschedule – Technical Interview – Rahul Nair
Dear Meera,
Thank you for scheduling my interview on 13 November at 11 am. Unfortunately, I have a commitment I can't move that morning. Would any of these slots work?
• 13 Nov, after 4 pm
• 14 Nov, any time
• 15 Nov, before 1 pm
I apologise for the inconvenience.
Regards,
Rahul Nair
Accepting an offer
Subject: Acceptance of Offer – Java Developer – Rahul Nair
Dear Meera,
Thank you for the offer for the Java Developer position. I am pleased to accept it on the terms stated in the offer letter dated 10 November, with a joining date of 15 December at Infopark, Kochi. I have attached the signed copy.
Please let me know the documents required before joining.
Warm regards,
Rahul Nair
Declining an offer politely
Subject: Offer for Java Developer – Rahul Nair
Dear Meera,
Thank you very much for the offer and for your time throughout the process. After careful thought, I have decided to accept another opportunity that aligns more closely with my current goals.
I truly appreciated meeting the team and hope our paths cross again.
Best regards,
Rahul Nair
Asking for feedback after rejection
Subject: Thank you – Junior QA Engineer interview – Anjali Menon
Dear Meera,
Thank you for letting me know about the decision. If possible, could you share one or two areas I could improve? It would help me prepare better. I'd be glad to be considered for similar roles in future.
Thank you again,
Anjali Menon
Resignation email
Subject: Resignation – Rahul Nair – Java Developer
Dear Arjun,
Please accept this email as formal notice of my resignation from the role of Java Developer. As per my 30-day notice period, my last working day will be 14 December 2026.
Thank you for the guidance over the past three years. I'll make sure the handover is complete and documented.
Regards,
Rahul Nair
Write only to addresses printed on the official notice or company website. Never send OTPs, bank details or Aadhaar scans by email to an unverified recruiter.
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